You know that soul-sucking, repetitive task you do every day — the one that makes you wonder if you’ve accidentally become an unpaid intern for your own life? Yeah, I automated it. And the truth is, I save about five hours a week thanks to Zapier and Make (formerly Integromat). Here’s how you can too.
The Magic of “Zaps” and “Scenarios”
At their core, Zapier and Make are basically digital duct tape for the internet. They connect apps that weren’t designed to talk to each other and make them best friends. The lingo is different (Zaps vs. Scenarios), but the idea is the same:
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Trigger → An event happens (like “new email in Gmail”).
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Action → Something else happens automatically (like “save the attachment to Google Drive”).
It’s like teaching your apps to do chores so you don’t have to.
1. Automating My Emails
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Use case: Every time I get an invoice in Gmail, I want it filed away neatly.
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My setup: A Zap that saves all invoice attachments to Google Drive, then pings me in Slack so I know it’s done.
Time saved: ~15 minutes a day (and a lot of sanity).
2. Social Media Without the Headache
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Use case: I don’t want to manually post blog updates on Twitter/X, LinkedIn, and Facebook every time.
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My setup: Whenever a new blog post goes live in WordPress, Zapier auto-shares it across my social channels.
Time saved: ~30 minutes per post.
3. Task Management That Actually Manages Itself
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Use case: Whenever a client emails me, I want the request turned into a task.
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My setup: New client emails → automatically become Todoist tasks (tagged “client” for easy sorting).
Time saved: ~20 minutes a day (and no more lost requests).
4. Meeting Notes the Lazy Way
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Use case: After a Zoom call, I don’t want to copy-paste transcripts into Notion.
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My setup: Zoom recording ends → transcript sent to Notion page automatically.
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Tools: Zapier Zoom Integration, Make Zoom Modules.
Time saved: ~15 minutes per meeting.
5. Weekly Reports That Write Themselves
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Use case: Gathering numbers from Google Analytics every week is a drag.
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My setup: Every Friday, Make pulls my site’s stats and drops them into a Google Sheet (or even sends me a Slack message with the highlights).
Time saved: ~30 minutes per week.
Why It Works
One small automation might save you only 2–3 minutes, but if you repeat it every day, it adds up. My little army of Zaps and Scenarios now saves me roughly five hours a week—that’s an entire afternoon freed up for creative work (or let’s be honest, YouTube rabbit holes).
Wrapping It Up
You don’t need to be a “tech wizard” to get started. Both Zapier and Make are no-code, drag-and-drop simple. Start with one annoying task you repeat daily, automate it, and watch how addictive it becomes. Before long, you’ll be like me—looking for excuses to not do things because, well… the robots already did them.
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